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You can use any combination of variables, even employing operators within a single field, to control when your filter will run. (Click image to enlarge it.)įill in the fields as appropriate, using however many variables you want - even employing quotation marks around multiword terms along with operators like "AND" and "OR" between terms, if you really want to get fancy - and then click "Create filter" at the bottom of the box. The form for creating a filter is filled with options for controlling email automation. That'll pull up a form where you can fill in whatever you want to use as the basis for your filtering - a word or phase that might appear within an email's subject or body, an address from which a message could originate, or any other variable or combination of variables you like. The simplest way to start a new Gmail filter is to click the control panel icon - the symbol showing three horizontal lines stacked on top of each other - within the big search box at the top of the Gmail website. Everything else in that list, however, is absolutely doable and actually quite easy to set up with Gmail filters. Get a snickerdoodle delivered to your desk every time your boss emails youĪll right, so that last one isn't really possible (not yet, anyway) - just wanted to make sure you were still paying attention.Label messages sent to a specific variation of your Gmail address (like or written with a specific word or phrase in the subject (like "urgent," "important," or "hey jerkwad, pay attention to this") as "VIP" and then receive notifications only for messages with that designation.Mark specific types of messages from yourself as reminders by giving them a bright yellow "REMINDER" label that makes them stand out in your inbox.Instantly respond to messages to or from a specific address with a prewritten template.Forward messages from a specific address or with a specific phrase in their subjects to other members of your team or family.Keep messages from annoying people out of your hair (but still available in case you need to find them) by automatically archiving them as soon as they arrive.Ensure specific sorts of lower-priority messages - like invoices, reports, or updates from different services you use - automatically get sorted into an out-of-the-way location and never even show up in your inbox.Ensure messages from specific high-priority senders always go into your inbox's Primary tab, where you're certain to see them.Let's start by thinking through some Gmail filter possibilities to get an idea for the sorts of setups you might want to consider - then, we'll go step by step through the process of creating them. Follow the filter-centric Gmail tips in this guide, and your inbox will be running like a well-oiled (but not too greasy) machine in no time.